Global Job Applicant Privacy Notice

Last updated: August 2026

1. INTRODUCTION

This Global Job Applicant Privacy Notice ("Privacy Notice") explains how Temporal Technologies Inc. and its subsidiaries, affiliates, and related entities (collectively, "Temporal", "we", "our", "us") processes the personal information of job applicants ("you" or "your"). Temporal will be the data controller of your personal information, which means Temporal is responsible for and determines how your personal information is processed. Temporal will process your personal information as described in this Privacy Notice and will be responsible for complying with applicable data protection laws. Temporal respects your privacy and will treat your personal information as confidential. We will only use and share your personal information as described in this Privacy Notice.

Depending on your location, if you are offered and accept a position with us, you may be employed directly by a Temporal entity or through a local employer of record ("EOR") partner that acts as the legal employer in your jurisdiction. During the recruitment process, Temporal is the data controller responsible for determining the purposes and means of processing your personal information. If you are hired through an EOR, we will share your personal information with the relevant EOR entity, which will provide you with its own privacy notice covering its employment-related data processing. Temporal may also engage affiliated entities or subsidiaries in the recruitment process, each of which will process your personal information in accordance with this Privacy Notice.

2. WHAT IS PERSONAL INFORMATION?

The term "personal information" in this Privacy Notice, means information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, to you. It does not include aggregated or anonymized information that is maintained in a form that is not capable of being associated with you.

3. PERSONAL INFORMATION WE COLLECT FROM YOU

When you apply for a job at Temporal, we will ask you to provide us with personal information about yourself so we can evaluate your application. If this information is not provided, our ability to consider you as a candidate may be limited. You may also provide us with your personal information that we have not specifically requested (for example, your resume may contain information about your hobbies and social preferences). All information is provided on a voluntarily basis and you determine the extent of information that you provide to Temporal. The kind of personal information we collect about you may include:

Personal Information Category	Examples	Business Purpose (CCPA)	Legal Basis (GDPR/UK GDPR)
Identifiers	Full name, email address, home address, telephone number	Recruiting and hiring; verify eligibility for employment	Performance of a contract; legitimate interest
Professional History and Qualifications	Previous employers, positions, work experience, professional licenses, certificates, references, referrals	Recruiting and hiring; verify eligibility for employment	Performance of a contract; legitimate interest
Educational History and Qualifications	Highest level of education, institutions attended, degrees, certificates, transcripts, educational references	Recruiting and hiring	Performance of a contract; legitimate interest
Financial Information	Salary, bonus, benefits, expenses, stock or equity grants	Recruiting and hiring; compensation planning	Performance of a contract; legitimate interest
Background Check Information	Criminal history, credential verification (when permitted by applicable law)	Verify eligibility for employment; comply with applicable law	Legal obligation; legitimate interest
Equal Opportunity Information (voluntarily provided)	Age, race, ethnicity, nationality, citizenship, sex, gender identity, preferred pronouns, sexual orientation, religion, marital status, veteran status, disability, accommodation requests	Comply with equal employment opportunity laws; promote diversity and inclusion	Legal obligation; consent
Interview Recordings and AI-Generated Data	Audio and video recordings of interviews, transcripts, AI-generated scores, evaluations, and recommendations; biometric data (such as facial geometry or voiceprints) only with prior informed consent where required	Evaluate candidacy; improve hiring and interview processes; internal training	Consent; legitimate interest
Assessment Results	Test scores, technical evaluations, assessments for role suitability	Evaluate suitability for specific roles	Performance of a contract; legitimate interest
Other Application Information	CV, resume, transcripts, immigration and work authorization requirements, technical exercises, presentations, disability accommodation requests	Recruiting and hiring; verify eligibility for employment	Performance of a contract; legitimate interest; legal obligation
Web-Related Information	IP address, application submission date and time, usage and activity analytics on our online services	Ensure security and integrity of systems; comply with applicable law	Legitimate interest

This personal information will not be used in the hiring decision on the basis of protected characteristics, unless specifically permitted by law. To the extent that you provide us with sensitive personal information (race, ethnicity, political opinions or beliefs, membership of a trade union or political party, physical or mental health information, sexual orientation or information related to criminal convictions or offences), you expressly authorize Temporal to handle such information in accordance with this Privacy Notice. If you have a disability and would like for us to consider an accommodation, you may provide that information to us during the recruitment process. For more information about our web-related data practices, please refer to the general Privacy Notice on our website.

4. SENSITIVE PERSONAL INFORMATION

The categories of personal information that Temporal processes may include "sensitive personal information" as defined under the California Consumer Privacy Act ("CCPA"). Temporal does not use or disclose sensitive personal information for any purpose not expressly permitted by the CCPA. For individuals located in the European Economic Area (EEA), the UK, or Switzerland, we will process sensitive personal information, such as race, ethnicity, or health data, only with your explicit consent or where processing is necessary for reasons of substantial public interest, for the establishment, exercise, or defense of legal claims, or where another lawful basis under Article 9 of the GDPR applies. You may withdraw your consent at any time by contacting privacy@temporal.io..

5. PERSONAL INFORMATION WE COLLECT FROM THIRD PARTIES

Although we often collect the personal information described above directly from you, we may also collect certain personal information from references, recruiters, job-related social media sites, and publicly available sources. In addition, we may also collect this personal information through service providers and other third parties that collect it on our behalf, such as providers of communications, background checks, scheduling, and applications. In addition, you may also choose to provide us with access to certain personal information stored by third parties such as job-related social media sites (for example, LinkedIn).

We may also receive personal information about you from AI-powered assessment platforms, video interviewing service providers, and employer of record partners engaged in connection with your application.

6. OUR USE OF PERSONAL INFORMATION

We use the personal information we collect during the recruitment process and when you apply for a job with us to:

identify you as a potential candidate and review your application for a position with us;
verify the personal information provided to us in connection with your application or received from other sources;
determine your eligibility and suitability for the potential position or other opportunities with us;
review immigration status including supporting visa applications;
facilitate the recruiting and interview process, including pre-hire actions where applicable;
communicate with you about the status of your application or other opportunities with us that may be of interest to you;
undertake administrative functions (such as coordinating travel accommodations and providing relocation services);
assess and improve the performance and success of our recruiting and hiring process, staff planning and administration;
support a diverse workplace and promote diversity, inclusion, and equal employment opportunities;
conduct internal investigations, audits, compliance, risk management, problem resolution and security operations;
comply with applicable laws, rules, regulations, legal proceedings, enforcement actions, and government investigations, including relating to tax reporting and immigration.
evaluate your candidacy using AI-assisted screening, scoring, or recommendation tools, subject to the safeguards described in Section 7;
record and transcribe interviews, with your prior consent and, where required, consent, to facilitate evaluation and maintain an accurate record of the interview process;
use anonymized or aggregated interview data for internal training and improvement of our recruitment processes.

7. USE OF ARTIFICIAL INTELLIGENCE AND AUTOMATED TOOLS IN RECRUITMENT

Temporal may use artificial intelligence ("AI"), machine learning, or other automated tools at various stages of the recruitment process, including to assist with screening applications, conducting or analyzing interviews, evaluating candidate responses, or generating recommendations for hiring teams. When we use such tools, we are committed to the following principles:

(a) Notice and Transparency. Before any AI or automated tool is used to evaluate your candidacy, we will notify you and provide a plain-language explanation of: (i) the fact that AI or automated tools will be used; (ii) the general types of characteristics or qualifications the tool evaluates; and (iii) the categories of data the tool collects and processes. The AI does not assess or infer protected attributes such as race, gender, age, or disability. Where required by applicable law (including the Illinois Artificial Intelligence Video Interview Act and NYC Local Law 144), additional disclosures will be provided.

(b) Consent. Where required by applicable law, we will obtain your consent before using AI or automated tools to analyze your interview or application. In jurisdictions requiring written consent for facial recognition technology during interviews (such as Maryland), we will obtain your signed waiver. In jurisdictions requiring consent for biometric identifiers (such as Illinois under BIPA), we will obtain written informed consent and maintain a publicly available retention and destruction schedule for biometric data.

(c) Human Review. No candidate will be rejected solely on the basis of an automated decision without meaningful human involvement. AI-generated scores and evaluations are one input among several; a human recruiter reviews all AI-generated outputs before any decision is made regarding your candidacy. In jurisdictions where you have a right to contest automated decisions or request human review (including under the UK GDPR, EU GDPR, and Quebec's Law 25), you may exercise that right by contacting privacy@temporal.io.

(d) Bias and Fairness. Where required by applicable law (such as NYC Local Law 144), Temporal will ensure that any automated employment decision tool undergoes an independent bias audit before use, and will make the results of such audit publicly available. Temporal evaluates its AI recruitment tools for potential discriminatory impact and takes steps to mitigate identified risks.

(e) Prohibition on Emotion Recognition. Temporal does not use AI tools that perform emotion recognition or sentiment analysis based on biometric data for the purpose of evaluating candidates in jurisdictions where such use is prohibited, including under the EU AI Act.

(f) Data Minimization and Retention. AI tools used in recruitment will process only the minimum personal information necessary for the stated purpose. Interview recordings, AI-generated evaluations, scores, and transcripts are retained for the same period as other application materials unless a shorter period is required by applicable law. Upon your request, and subject to applicable legal retention requirements, we will delete interview recordings within thirty (30) days, as required under the Illinois Artificial Intelligence Video Interview Act.

(g) Opt-Out and Alternative Process. Where applicable law provides you with the right to opt out of automated decision-making, we will honor that right and provide an alternative evaluation process. You may request a human-conducted screen as an alternative by expressing this request in response to your invitation to the AI-conducted screen. Opting out of AI-assisted evaluation, AI-conducted interviews, video interviews, or recordings will not negatively impact the assessment of your candidacy. For applicants located in the EEA, UK, or Switzerland, we process your data in connection with AI-conducted screening interviews on the basis of your consent and our legitimate interest in evaluating candidates for open roles. You may withdraw your consent at any time by contacting privacy@temporal.io, and such withdrawal will not affect the lawfulness of processing carried out prior to withdrawal.

8. THE LAWFUL BASIS WE RELY ON TO PROCESS YOUR PERSONAL INFORMATION

Temporal processes your personal information based on several legal grounds depending on the jurisdiction you are in, the nature of the personal information and the processing involved. For the following grounds, our processing is necessary to:

Pursue our legitimate interests: to review your application, communicate with you and manage your job application for positions with us, including extending any job offer to you and completing the steps necessary to further the employment relationship.
Comply with a legal obligation: certain types of processing are necessary such as establishing or obtaining the right to work in certain jurisdictions and retaining personal information for fixed periods of time to comply with local legal requirements on record keeping.
Take steps prior to entering a contract with you or, where applicable, necessary for conducting human resource management: to assess your application, and your suitability for a role, to assess any entitlement to benefits, to set up any resources or assistance required for any potential role.
Other legal grounds: where applicable such as in your vital interests (for example, health and safety reasons if you attend an interview at our site).

Another legal ground we rely on is the voluntary consent provided by you:

Consent: In certain countries and in some limited situations, Temporal relies on your voluntary consent to process your personal information. Without such consent, we are not able to progress your application. Where you have provided consent, you can withdraw this at any time by contacting us at the email below.

In certain jurisdictions, explicit consent is required before we may collect biometric data (such as facial geometry or voiceprints), use AI to analyze video interviews, or deploy facial recognition technology during the recruitment process. We will seek such consent separately where applicable.

9. YOUR RIGHTS

Depending on where you are located, you may have certain statutory rights in relation to your personal information including rights to:

Information: to know what personal information we are processing and why.
Access: to request a copy of your personal information.
Rectification: to request correction of your personal information where it is inaccurate.
Erasure: in certain circumstances, to request deletion of your personal information where the continued processing is no longer necessary.
Object: to the processing of your personal information particularly where there are no longer sufficient legitimate grounds to continue such processing.
Restrict: to request that we limit the processing of your personal information.
Portability: in certain circumstances, you may request that your personal information is transferred to a third party.
Automated Decision-Making: where applicable law provides, the right not to be subject to a decision based solely on automated processing that produces legal or similarly significant effects, and to request human review of any such decision. If an AI-conducted screening interview is used as part of your application, you may request information about how the AI evaluated your responses and request human review of any AI-assisted decision. Temporal does not make hiring decisions based solely on automated processing. Where AI is used as part of the screening process, a human recruiter reviews all AI-generated outputs before any decision is made regarding your candidacy. In jurisdictions where you have the right to receive an explanation of the logic involved in automated decision-making (such as under the EU GDPR, UK GDPR, or California CCPA/CPRA ADMT regulations), you may request such an explanation by contacting privacy@temporal.io.

If you wish to exercise one of these rights, please email privacy@temporal.io. We will not charge you a fee for dealing with your request, other than where the request is manifestly unfounded or excessive (such as if you submit several repeated requests), in which case we may charge you a reasonable fee to cover our administrative costs. We may also ask you to provide certain information to help us confirm your identity.

You have the right to lodge a complaint with your national data protection authority and you can obtain the relevant contact details from us by using the email address at the end of this Privacy Notice.

Temporal will investigate and work expeditiously to resolve any complaints or disputes regarding the processing of your personal information in accordance with this Privacy Notice.

10. RECIPIENTS OF PERSONAL INFORMATION

a. Service providers: we may share your personal information with third parties that perform services for us on our behalf in connection with:

the provision of centralized human resources management;
the provision of centralized IT and administrative infrastructure;
centralized processing of salary and benefits payments;
obtaining professional services such as legal and accountancy;
reviewing immigration status including supporting visa applications;
coordinating travel accommodations and relocation services;
the improvement of our recruitment and staff experience;
conducting background checks; and
the provision of professional recruitment services.

b. Other third parties: Temporal may transfer your personal information to other third parties including: as necessary to comply with our legal obligations, including in order to respond to a lawful government request, court order, administrative or judicial process (such as a subpoena or search warrant); as necessary to establish, exercise or defend our legal rights; as necessary to protect your vital interests (for example, we may need to share your personal information with third parties in the event of an emergency); and where we have otherwise obtained your consent.

c. Sale or merger: Where we consider a business transition, like a merger, acquisition by another company, or sale of all or part of our assets, we may disclose or transfer your personal information to the purchaser.

d. Employer of Record Partners: Where Temporal engages an EOR partner to serve as the legal employer in your jurisdiction, we will share your personal information with the relevant EOR entity for the purposes of extending an offer, onboarding, payroll, benefits administration, and compliance with local employment laws. The EOR will process your personal information as an independent controller or joint controller (depending on the jurisdiction) and will provide you with its own privacy notice.

e. AI and Technology Vendors: We may share your personal information with third-party providers of AI-powered recruitment tools, video interviewing platforms, and automated assessment services. These providers act as data processors on our behalf and are contractually required to process your personal information only for the purposes specified by Temporal, subject to appropriate security and confidentiality safeguards. Each service provider is vetted and bound by contractual obligations that are equivalent to or more stringent than the provisions of this Privacy Notice.

11. SECURITY SAFEGUARDS IN PLACE

The security, integrity, and confidentiality of your personal information is extremely important to us. We have implemented appropriate technical, administrative, organizational, and physical security measures that are designed to protect your personal information from unauthorized access, disclosure, use, and modification.

12. CROSS-BORDER TRANSFERS OF PERSONAL INFORMATION

We may transfer your personal information outside of the country where you are located. As a result, your personal information may be transferred to a jurisdiction that may not provide an equivalent level of data protection.
Where we transfer your personal information internationally, we will take appropriate steps to ensure that your personal information is treated securely, lawfully, and in accordance with this Privacy Notice. Where personal information originates in the United Kingdom or the European Economic Area (the EEA, which consists of the EU member states, plus Iceland, Norway, and Liechtenstein), Temporal will enter into appropriate data transfer agreements such as standard contractual clauses approved by the European Commission, or other legally authorized method to legitimize such transfer.
Where Temporal engages an EOR partner or AI tool provider located in a different jurisdiction from where you are based, your personal information may be transferred to that jurisdiction. For transfers originating in the EEA, UK, or Switzerland, we rely on Standard Contractual Clauses (SCCs), the UK International Data Transfer Agreement (IDTA), or adequacy decisions as applicable. For transfers originating in Canada, we ensure compliance with PIPEDA and applicable provincial legislation. For transfers from India, we comply with restrictions that may be notified by the Central Government under the DPDP Act 2023. For transfers from Singapore, we comply with the PDPA's transfer limitation obligation and ensure the receiving party provides a comparable standard of protection. For transfers from Australia, we take reasonable steps to ensure that overseas recipients handle your personal information in accordance with the Australian Privacy Principles.

13. RETENTION

We will store the personal information we collect about you for no longer than necessary and in accordance with our legal obligations and our legitimate interests.
If your application is successful and you become an employee, where permitted by local law, the personal information we collect during the application process may be transferred to your personnel file and stored in accordance with our data retention policy, copies of which will be made available to you at the start of your employment with Temporal.
If your application is not successful, we will hold your personal information to contact you (unless you have asked us not to) about any other relevant employment opportunities that may arise with Temporal until you request that we delete your application or unless a shorter retention period is required under applicable law. However, for personal information originating in the United Kingdom or the European Economic Area (the EEA, which consists of the EU member states, plus Iceland, Norway, and Liechtenstein), we will retain your personal information for a period of twelve (12) months after the submission date of your application unless you request that we delete your application or unless a shorter retention period is required under applicable law.
Where you have given us your consent to process your personal information, we may anonymize and aggregate this information and store it in such form that does not personally identify you, for the purpose of monitoring and improving the application and recruitment process.
Interview recordings, transcripts, and AI-generated assessment outputs will be retained for no longer than the period necessary to complete the hiring process and any applicable legal hold or retention obligation. Interview recordings used for internal training purposes are retained only for as long as necessary to fulfill that purpose. Where Illinois law applies, we will delete video interview recordings within thirty (30) days of receiving your deletion request. Biometric data collected during the recruitment process will be permanently destroyed when the initial purpose for collection has been satisfied. For candidates subject to the Illinois Biometric Information Privacy Act, destruction will occur no later than three (3) years after the individual’s last interaction with Temporal. For candidates located in the EEA, UK, or Switzerland, biometric data will be destroyed promptly upon completion of the recruitment process or within the applicable candidate data retention period, whichever is shorter.

14. JURISDICTION-SPECIFIC NOTICES

Temporal complies with all applicable data protection and privacy laws in the jurisdictions where it recruits. The rights and safeguards described throughout this Privacy Notice apply globally. The following supplemental disclosures address jurisdiction-specific procedural requirements that go beyond the general commitments above:

United States:

Illinois: Your rights under the Illinois Biometric Information Privacy Act (BIPA), the Illinois Artificial Intelligence Video Interview Act, and amendments to the Illinois Human Rights Act regarding AI in employment (effective January 1, 2026) apply. You will receive specific disclosures and consent forms before any AI video interview analysis or biometric data collection occurs. You may request deletion of your video interview recording at any time.
California: Your rights under the CCPA, as amended by the CPRA, apply, including the right to know, delete, and correct your personal information, and the right to receive notice before automated decision-making technology (ADMT) is used. You have the right to opt out of ADMT for decisions producing legal or similarly significant effects. Temporal does not sell your personal information as defined under the CCPA.
New York City: If Temporal uses an automated employment decision tool (AEDT), you will be notified at least ten (10) business days before the tool is used, and a summary of the most recent independent bias audit will be available on our website.
Colorado: Temporal complies with applicable Colorado law regarding automated decision-making technology, including disclosures and, where required, the opportunity for human review. Requirements under Colorado's AI legislation take effect January 1, 2027.
Maryland: Temporal will not use facial recognition technology during your interview without first obtaining your signed written consent.

United Kingdom: Where Temporal uses automated decision-making with legal or similarly significant effects, you have the right to meaningful human review, to express your point of view, and to contest the decision under Articles 22A-22D of the UK GDPR as amended by the Data (Use and Access) Act 2025.

Germany: Temporal does not use emotion recognition technology in recruitment.

France: Where required, the Comite social et economique (CSE) will be consulted before new AI-based evaluation tools are deployed in recruitment. Temporal does not use emotion recognition technology in recruitment.

15. UPDATES TO THIS PRIVACY NOTICE AND CONTACT INFORMATION

We may update this Privacy Notice at any time by publishing an updated version here. When we make any changes, we will amend the revision date at the beginning of this Privacy Notice.

Contact us: If you have any questions or requests in connection with this Privacy Notice, please contact privacy@temporal.io.